Employee Leave Management System for Modern Workplace

Employees can request leave through the Employee Self Service (ESS) feature on the employee dashboard or the GadjianKu mobile app. Simply choose the request type (leave, permission, or sick), select the dates, upload a supporting letter if needed, and submit. The request is then routed to managers and HR for tiered approval.

Leave (cuti) is an employee's annual paid time-off entitlement, permission (izin) is an absence for specific personal needs outside the leave quota, and sick leave (sakit) is a health-related absence usually accompanied by a doctor's note. Each type can be submitted, recorded, and reported separately in Gadjian.

Yes. Employees can submit leave, permission, and sick requests directly from their smartphone using the dedicated employee mobile app called GadjianKu. They can also check their remaining leave balance and request history anytime from the app.

Employee Self Service (ESS) is a dedicated employee access that lets staff submit leave and permission requests, monitor their leave records, and check request status independently via the employee dashboard and the GadjianKu app. It reduces HR's administrative workload and speeds up the request process.

Yes, Gadjian supports tiered (multi-level) leave approval. The approval flow can be configured to match the company's hierarchy, so a request can pass through several levels of managers, with HR monitoring and giving final approval.

Leave carry forward is the unused leave balance from one period that is carried over to the next period. Gadjian calculates carry forward automatically based on company policy, so HR avoids manual calculation and reduces the risk of errors.

HR can monitor all leave, permission, and sick requests through the Gadjian dashboard, view the status of each request, and give final approval after the relevant managers have reviewed it. HR can also analyze absence patterns to help track employee performance.

Yes. Gadjian provides automatically generated reports of leave, permission, and sick records that can be downloaded, saving HR time without creating manual reports. These records are also accessible to employees through the GadjianKu portal.

Yes. Leave and permission rules in Gadjian are flexible and can be tailored to each company's policy, including leave types, quotas, carry-forward rules, and approval workflows.

Yes, the entire process of managing leave, permission, and sick requests in Gadjian is digital and paperless. From submission and uploading certificates to tiered approval and report generation, everything happens within the app with no paper documents.

Under Indonesia's Labor Law, an employee who is absent without written notice and valid proof for 5 or more consecutive working days, and has been properly summoned twice by the company, can be classified as having resigned (mangkir). Digital attendance and leave systems like Gadjian help HR maintain accurate attendance records to support this process when needed.

The main benefits are faster leave request and approval, automatic and accurate leave-balance and carry-forward calculations, ready-to-download reports, and transparency for employees through ESS and the GadjianKu app. This saves HR time and minimizes administrative errors.